What to Include in Creating a Commercial Landscape Maintenance Plan

If you’ve ever been responsible for keeping a commercial property or HOA looking sharp, you already know—it’s a lot more than just mowing the grass. From keeping weeds out of the flowerbeds to making sure the irrigation system doesn’t turn into a plumbing nightmare, commercial landscape maintenance is a whole different ball game.

I’ve talked to a lot of property managers, HOA board members, and business owners who’ve all said the same thing: “We just want someone who will handle it. No chasing. No surprises. Just clean, healthy, well-kept grounds that make us look good.” And that’s exactly what a well-thought-out landscape maintenance plan does.

So let’s walk through what really needs to be in a plan if you want to stop stressing about your outdoor spaces and start feeling confident that everything’s under control.

Why a Landscape Maintenance Plan Even Matters

Let’s be honest—without a plan, things slip. Maybe it starts with a missed mow. Then a few dead plants. Suddenly you’ve got brown patches, overgrown shrubs, and a whole bunch of complaints from tenants or residents. It snowballs fast.

A proper maintenance plan helps you:

• Stay consistent with service
• Prevent small issues from becoming big ones
• Keep the property looking great year-round
• Cut down on emergencies (and surprise costs)

Basically, it’s your roadmap to a beautiful, safe, and hassle-free landscape. And who doesn’t want that?

Core Services Your Maintenance Plan Needs

Alright, let’s dig into the actual services. Not every property needs the same schedule or treatment, but these are the non-negotiables that should be part of any commercial landscape maintenance plan.

1. Lawn Care That Goes Beyond Mowing

Sure, cutting the grass is important. But a solid plan includes a full turf management program:

• Weekly or bi-weekly mowing
• Edging and trimming for clean borders
• Fertilization to keep it green and healthy
• Weed control to keep it looking sharp
• Aeration to reduce compaction and improve growth

If you’ve ever looked at a patchy, uneven lawn and thought, “This used to look better,” it’s probably missing some of these steps.

2. Tree and Shrub Care

Trees and shrubs don’t just add curb appeal—they provide shade, structure, and value to your landscape. Neglecting them? Big mistake. Your plan should include:

• Seasonal pruning
• Dead or hazardous branch removal
• Insect and disease monitoring
• Mulching around trees and beds

Healthy plants = a healthy-looking property.

3. Irrigation System Maintenance

Nothing throws off a landscape faster than a broken sprinkler head or an irrigation timer that’s out of whack. You’d be shocked how often we show up to a new property and find geysers where flowerbeds should be.

Your maintenance plan should include:

• Monthly system checks
• Adjustments for seasonal changes
• Repairs for leaks or damaged parts
• Water pressure and zone coverage tests

Smart irrigation isn’t just about saving water (though that’s a big perk). It’s about protecting your plant material—and your budget.

4. Weed and Pest Control

Weeds pop up faster than complaints when your property’s not getting attention. And pests? Florida’s got plenty of them.

A good maintenance plan fights back with:

• Pre-emergent and post-emergent weed treatments
• Spot spraying in flowerbeds, cracks, and hardscape
• Monitoring and treatment for fire ants, grubs, and other turf pests

No one wants to deal with insects or knee-high weeds in a common area. This part matters.

5. Seasonal Enhancements

Ever notice how some properties just always look “fresh?” That’s usually because they’re swapping in seasonal color and enhancements throughout the year.

Look for plans that offer:

• Spring and fall flower rotations
• Bed re-shaping and soil amendment
• Flower selections based on the season and site conditions

It’s a simple way to add pop without a full landscape redesign.

6. Mulching and Bed Maintenance

We always say mulch is the cheapest makeover you can buy. It adds contrast, controls weeds, retains moisture, and just makes everything look more polished.

A good contractor will include:

• Annual or bi-annual mulch installs
• Bed edging for clean lines
• Spot weed treatments
• Trash and debris clean-up in beds

These are the small touches that make a big difference.

7. Hardscape Cleaning and Upkeep

Don’t forget the non-plant parts of your landscape. We’re talking sidewalks, pavers, retaining walls, parking lot medians—all the places where weeds sneak in and stains start to show.

Maintenance here should include:

• Power washing hardscape areas
• Cleaning and leaf-blowing walkways
• Inspecting for cracks, loose bricks, or trip hazards

These aren’t “extras”—they’re part of the full picture.

8. Storm Prep and Clean-Up

Especially here in Florida, you’ve got to have a plan for storms. Waiting until something happens isn’t an option.

A strong provider should offer:

• Pre-storm trimming and securing of vulnerable branches
• Post-storm debris removal
• Drainage checks
• Emergency response availability

You want someone on your side before the weather rolls in.

Building a Custom Schedule That Actually Works

Now, let’s talk frequency. Some services need to happen weekly. Others monthly. Some only once or twice a year. Your plan should spell that out clearly.

Typical scheduling looks like this:

• Weekly: Mowing, edging, blowing, trash pick-up
• Monthly: Irrigation checks, pruning, inspections
• Quarterly or Seasonal: Fertilization, flower rotations, mulch
• Annually: Tree trimming, major enhancements, pressure washing

Your plan shouldn’t feel random. It should feel like everything’s covered—with no gaps or overlaps.

What Makes a Maintenance Plan Actually Work?

Here’s the real secret: it’s not just about the services—it’s about who’s managing them.

A great maintenance plan includes:

• A dedicated account manager or point of contact
• Regular property walk-throughs with documentation
• Easy communication for questions or add-on requests
• Flexibility when your needs shift

At Landscape Pros Management, we’ve built our commercial and HOA plans to check all those boxes. We don’t just “cut grass”—we manage your outdoor space like it’s our own.

Questions You Should Be Asking (That Most People Don’t)

Here are some underrated questions to ask when creating or reviewing your landscape maintenance plan:

• What’s the response time for emergency service?
• Are your crews trained for commercial properties or just residential yards?
• Do you track the weather and adjust services accordingly?
• How often do you inspect the irrigation system?
• What’s included in your reporting?

You deserve clarity—not confusion.

Let’s Be Honest—You’ve Got Better Things to Do

You’re already juggling enough—budgets, tenants, board meetings, vendor coordination. Your landscaping shouldn’t be another headache.

That’s why Landscape Pros Management exists. We’re built for commercial and HOA clients who want reliable, complete, stress-free landscape care. No chasing, no gaps, no surprises.

We’ll help you:

• Create a plan that fits your property and your goals
• Stay ahead of problems with proactive service
• Keep your residents, tenants, and visitors happy
• Protect your investment with consistent, quality care

Ready to Build Your Plan?

We’d love to walk your property and show you how it could be easier. Let’s talk about what’s working, what’s not, and what it’ll take to get your landscape where it needs to be.

Visit Landscape Pros Management or give us a call today. We’ll handle the details—so you can stop worrying about the lawn and get back to everything else on your plate.